Our contact details
Name: Sam Foster
Address: Alfold Sports & Social Club, Dunsfold Road, Alfold, Surrey,
Phone Number: 07590377483
Date last updated: 11.05.21
The type of personal information we collect
We currently collect and process the following information:
- players names, addresses, contact numbers & emails, date of birth, school attending
- players medical conditions & allergies
- parent’s names, addresses, contact numbers & email
- players & parents signatures
How we get the personal information and why we have it
Most of the personal information we process is provided to us directly by you for one of the following reasons:
- to register as a football player at Alfold FC.
- to register for an activity run by Alfold FC.
- when becoming a committee member, coach or helper at Alfold FC.
We also receive personal information indirectly, from the following sources in the following scenarios:
- we are passed confidential information when a coach applies for a DBS as to be able to work with U18 players.
We use the information that you have given us in order to ensure any coaches or members within the club are suitably checked & are suitable for our organisation.
We may share this information with various football leagues as to be able to register players this is also on the Whole Game System overseen by The FA.
Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:
(a) Your consent. You are able to remove your consent at any time. You can do this by contacting Sam Foster
(b) We have a legal obligation.
(c) We have a vital interest.
(d) We need it to perform a organizational task.
How we store your personal information
Your information is securely stored within a secure facility.
We keep all completed forms with personal information for between 12/14 months. We will then dispose your information by shredding & burning all paper copies & all electronic copies permanently deleted from committee devices.
Your data protection rights
Under data protection law, you have rights including:
Your right of access – You have the right to ask us for copies of your personal information.
Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.
Your right to object to processing – You have the the right to object to the processing of your personal information in certain circumstances.
Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
if you wish to make a request.
How to complain
You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk